1. Processing of personal data by the entity in charge of the online application process

1.1 General information

We provide you with this data protection declaration, which refers exclusively to the data collected within the scope of the online application procedure, in order to inform you about how we handle your personal data collected by us within the scope of the application procedure.

1.2 Responsible body

The responsible body within the meaning of data protection law is:

iba AG
Gebhardtstraße 10-20, 90762 Fürth, Germany
Tel.: +49 (911) 97288-0
Entry in the Commercial Register
Register number: HRB No. 9865
Register court: Fürth Local Court
Data Protection Officer: Doris Bauer (datenschutz@iba-ag.com)

1.3 Personal data in the context of the application process

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes, for example, information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.

1.4. Basis and purposes for processing personal data in applications and the application process

If you apply to us electronically, i.e. by e-mail or via our web form, we collect and process your personal data for the purpose of processing the application procedure and carrying out pre-contractual measures.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data which we use and store exclusively for the purpose of your job search / application.

In particular, the following data will be collected:

Name (first and last name)
E-Mail address
Telephone number
Availability
Information provided voluntarily as part of an application (cover letter, training history, references, date of birth, qualifications, salary requirements if applicable, LinkedIn, XING, GITHUB and others)

You also have the option of uploading meaningful documents such as a cover letter, your CV and references. These may contain further personal data such as date of birth, address, etc.

Only authorised employees from our Human Resources department or employees involved in the application process have access to the data you submit.

Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 180 days beyond the end of the application process. As a rule, this is done to fulfil legal obligations or to defend against possible claims arising from legal regulations. We are then obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.).

If you receive an offer of employment with us as part of the application process and accept it, we will store the personal data collected as part of the application process for at least the duration of the employment relationship.

1.5 Disclosure of data to third parties

The data transmitted as part of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH & Co. KG, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our order processor in this context in accordance with Art. 28 DS-GVO. The basis for the processing here is a contract for commissioned processing between us as the controller and Personio.

1.6 Data subject rights

If personal data is processed by us as the controller, you as the data subject have, depending on the legal basis and purpose of the processing, certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), in particular the right to information (Art. 15 of the GDPR), the right to a report (Art. 15 of the GDPR), and the right of access to your personal data. DS-GVO), right to rectification (Art. 16 DS-GVO), right to erasure (Art. 17 DS-GVO), right to restriction of processing (Art. 18 DS-GVO), right to data portability (Art. 20 DS-GVO), right to object (Art. 21 DSGVO). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III DS-GVO.

Please contact our data protection officer to assert your data protection rights with regard to the data processed in this online application procedure (see section 1.2.).

1.7. Final provisions

We reserve the right to adapt this data protection declaration at any time so that it always complies with the current legal requirements or to reflect changes in the application process or similar. The new data protection declaration will then apply to any new visit to this recruiting page or any new application.

In addition to this privacy policy, you can also read our general privacy policy at https://www.iba-ag.com/en/privacy.

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